When renting out a space for an event, it is important to ensure that all parties to the agreement understand all of their obligations and rights with respect to the use of the space. At a minimum, the agreement identifies the parties, the property, the term of the rental, and the amount of rent for the term. The owner of the property may be referred to as the lessor and the renter as the lessee. What kind of activities will be permitted, who will be responsible for damage to the property, and the dates, times and fees associated are all key elements of such an arrangement. Once these terms are settled and agreed upon in advance and in writing, the parties are substantially more likely to enjoy a hassle-free event planning process.
The following provisions or additional ones may be included in the agreement:
• Event Date
• Space Description
• Fees
• Cancellations
• Conditions of Premises
• Right of Entry
• Indemnification
• Force Majeure
Definition of an Event Space Rental Form.
You can find an example of an Event Space Rental Agreement here.